Privacy Policy | Techsource

Last Updated: January 1, 2025

1. Who We Are

- Company Name: Techsource AI LLC

2. Scope

This Privacy Policy applies to data we collect from users of our web application, which provides tools for managing vendor contracts and procurement workflows. It also applies to any communications and interactions you may have with us.

3. Data We Collect

We collect the following types of data:

User Data

- Name

- Email address

Vendor Data

- Vendor contract documents and related metadata (as uploaded by users)

Usage Data

- User activity within the application (e.g., document uploads, navigation paths)

Authentication

- Sign-in is handled through Google or Microsoft SSO. We do not collect passwords directly.

4. How We Collect Data

We collect data through:

- Forms filled out during account setup or support requests

- Files uploaded by users (e.g., vendor contracts)

- User interactions within the app (limited activity tracking)

We do not use cookies or third-party tracking technologies.

5. Purpose of Data Use

We use the collected data for the following purposes:

- To provide, maintain, and improve our procurement application

- To support users with customer service requests

- To send service-related communications and updates

We do not use data for profiling, automated decision-making, or behavioral advertising.

6.Legal Bases for Processing

For users in the EU or UK, our legal bases include:

- Performance of a contract (e.g., providing the app's functionality)

- Legitimate interests (e.g., maintaining and securing the platform)

- Compliance with legal obligations

- User consent, where required

7. Data Sharing and Third Parties

We do not sell or rent personal data.

We use Amazon Web Services (AWS) for secure hosting of our platform and storage of uploaded files. AWS processes data solely on our behalf under strict confidentiality and data protection agreements.

8. International Data Transfers

All data is stored and processed within the United States. We do not transfer personal or vendor data internationally.

9. Data Security

We take appropriate security measures to protect data, including:

- Encryption of data at rest and in transit

- Role-based access controls to limit data visibility

- Monitoring and audit logs to detect and respond to unauthorized access

10. Data Retention

User Data: Retained for as long as the account remains active

Vendor Data: Retained until the user requests deletion

We may retain minimal data for compliance or dispute resolution purposes if legally required.

11. Your Rights

Depending on your location, you may have the right to:

- Access your data

- Request correction or deletion

- Export your data

- Withdraw consent or opt out of communications

To exercise these rights, contact us at info@tech-source.co.

12. Children’s Privacy

Our services are intended for business users only and are not directed at individuals under the age of 16. We do not knowingly collect data from children.

13. Policy Updates

We may update this Privacy Policy periodically. Changes will be posted on this page with a “Last Updated” date.

For any questions about this Privacy Policy or your data rights, please contact:

Techsource AI LLC

Email: info@tech-source.co